Dental Verification Doesn’t Need to Be Manual. Ever Again.
Every dental office knows the pain of insurance verification. It’s time-consuming. It’s error-prone. It ties up your front desk team with endless calls and portal logins. But it doesn’t have to be that way.
The smartest dental teams are upgrading how they manage insurance—starting with how they build and use their dental insurance verification form. And Stratus is making that transformation easier, faster, and fully customized.
Why the Dental Insurance Verification Form Is Your New MVP
This form isn’t just a checklist—it’s the source of truth for every patient visit. Done right, it:
- Captures eligibility data before the patient walks in
- Confirms coverage for specific procedures
- Highlights deductibles, annual max, and waiting periods
- Prevents denied claims and surprise bills
- Ensures the front desk, clinical, and billing teams are all aligned
A good dental insurance verification form sets the stage for efficient, profitable appointments. A great one is customized to your exact workflow—and powered by automation.
How Stratus Custom-Builds Your Verification Workflow
When you sign up with Stratus, we don’t hand you a generic form and wish you luck. We get on a call, learn how your team works, and then:
- Build a completely customized insurance verification form
- Add your internal custom codes (procedures, billing flags, patient segments)
- Integrate directly into your PMS (like Open Dental)
- Set up real-time syncing with insurance payer data
- Automate writebacks into patient charts and appointment notes
This isn’t one-size-fits-all. This is fully personalized automation.
Want to see what that customization is worth to your bottom line? Try the ROI calculator now.
What Makes a Best-in-Class Dental Insurance Verification Form
Stratus designs your form to capture every piece of relevant information, automatically. That includes:
- Patient name, DOB, ID number
- Insurance provider & plan name
- Coverage start/end date
- Procedure-level eligibility (e.g. crowns, cleanings, scaling, implants)
- Coverage percentages (in-network vs. out-of-network)
- Annual maximums and remaining benefits
- Deductibles (met or not met)
- Frequencies and limitations
- Pre-authorization and waiting periods
Each field is tailored to your coding structure and how your front office communicates with patients.
Why Manual Forms and Portals Are Slowing You Down
Still using PDFs, paper forms, or jumping between insurance portals? You’re probably facing:
- Hours lost every week on manual lookups
- Staff frustration and turnover
- Increased billing errors and denied claims
- Inconsistent data entry
- Missed production due to insurance confusion
With Stratus, your form is digital, dynamic, and always up to date. It’s not just a form—it’s a connected system.
Visit www.usestratus.com to learn how we can help your practice transition with zero disruption.
Stratus Is Built for the Way You Work
Every dental office is different. That’s why every Stratus verification build starts with a strategy call.
During your onboarding, we:
- Map out your existing insurance workflows
- Identify where your team spends the most time
- Customize your form with required data fields
- Add any internal codes you use to flag procedures
- Set custom alerts based on plan or procedure types
The result? A verification system that feels like it was built just for your team—because it was.
The Power of Automation + Customization
Other software tools automate some tasks but expect you to conform to their workflows. Stratus does the opposite. It adapts to your needs, and then automates every step possible.
Here’s what you get:
- Smart, dynamic insurance forms tailored to your practice
- Eligibility pulled in real time from payer databases
- Pre-checks done days before appointments
- Notes written directly into your PMS
- No copy/paste or double entry
And it all works across multiple providers, locations, and plans.
Real Offices. Real Results.
Dental offices that switch to Stratus report:
- Up to 85% less time spent verifying insurance
- 100% visibility into eligibility before treatment
- 25% higher collections after just 90 days
- Better staff retention and morale
- Happier patients with fewer surprise bills
Check the data for yourself with our ROI calculator.
Dental Insurance Verification Form FAQs
How does Stratus customize my insurance verification form?
We build it with your team on a kickoff call, tailoring every field and workflow to your operations.
Can I use my own codes and flags?
Yes. We input your custom codes into the system and make sure they’re reflected in the verification forms.
How does this integrate with Open Dental?
Stratus writes verified insurance data directly into Open Dental fields, eliminating double entry.
Is this HIPAA compliant?
Absolutely. Stratus follows all regulatory and security requirements to protect patient data.
What happens if I manage multiple locations?
Stratus supports DSOs and multi-practice setups with scalable, centralized verification systems.
Your Custom Form Is Just One Call Away
Automation is powerful—but customization makes it priceless. With Stratus, you’re not just verifying insurance. You’re transforming your revenue cycle, elevating patient trust, and freeing up your team to focus on what matters most.
📞 Book a call today at usestratus.com to start building your custom dental insurance verification form.
💡 Want to see your ROI instantly? Use the calculator now.
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